Locator           010

                                                                                                            Revised          01/00

 

TITLE :          Account Clerk I-Purchasing

 

QUALIFICATIONS:

 

1.         High school diploma or GED required.

 

2.         One year booking experience.

 

3.         Ability to work with computerized purchasing/accounts payable systems.

 

REPORTS TO:

 

Finance Director

 

JOB GOAL:

 

Ensures the smooth operation of the district’s purchasing function through the timely processing and maintenance of district purchase orders.

 

PERFORMANCE ABILITIES:

 

1.         Verifies accuracy of approved purchase requisitions.

 

2.         Maintains accurate vendor records, prepares correspondence, and answers phone and fax inquiries regarding orders, payments, shipments and other discrepancies.

 

3.         Inputs and prints orders into computer system.  Distributes purchase order          copies to all ordering departments and personnel.

 

4.         Maintains a complete and systematic record of purchase orders.

 

5.         Issues purchase order numbers to employees.

 

6.         Establishes and maintains monthly records of encumbrances and purchasing journals.  

 

7.         Verifies accuracy of purchasing reports.

 

8.         Reconciles the monthly Cafeteria bank account and maintains back up data.

 

 

9.         Assists and substitutes for the Accounts Payable Specialist with input and            

            processing of invoices and expense vouchers.

 

10.       Maintains student activity accounts (i.e. records deposits and expenditures, processes purchase requisitions and orders, reconciles monthly bank statement and submits monthly board report.)

 

11.       Performs other duties as required by supervisor.

 

TERMS OF EMPLOYMENT:

 

Twelve month work year.  Salary and benefits as established by the Governing Board.